Hello, I'm
Executive Assistant & Operations Manager
I keep projects moving for US founders and small teams. Intake, quotes, agreements, scheduling, job tracking, file delivery, and invoicing, with every square foot, date, and dollar checked at the source.
Client intake to final invoice. Quotes, agreements, site scheduling, trackers, and file delivery, all in one place.
Calendars, inboxes, travel, vendors, and daily briefs, so the founder spends time on the work only they can do.
SOPs, checklists, master trackers, and small internal tools that make the work repeatable and easy to hand off.
Where I fit best
Field documentation, real estate, and other site-based services all depend on the same things: the right square footage on the quote, confirmed site access before anyone drives out, the right files reaching the right person, and the invoice going out the day the work lands. That is the part of the job I like most.
How I run a project
The same five steps every time, tracked in one place, with an end‑of‑day report so nobody has to ask where a job stands.
Answer the inquiry, then collect scope, site address, square footage, and the deadline.
Pricing breakdown, proposal, service agreement, e-signature, and deposit.
Book the site visit, confirm access and on-site contact, and remind everyone the day before.
One master tracker for status, dates, deliverables, and payments, plus a daily report.
Share the files, confirm access, send the invoice, and follow up until it is paid.
Selected work
Most of my clients are small, private businesses, so I describe them by category. I am happy to share more detail in conversation.
Set up and maintain the master trackers behind a founder's client work: job status, deadlines, invoices, vendors, and subscriptions. They feed a daily brief to leadership every evening.
For a property management firm with a rotating rental inventory: listings on MLS and Zillow, showings through BrokerBay and ShowingTime, contracts in Authentisign, CMA reports, and vendor repairs. Admin support under a licensed professional.
Built and launched the original WIX site, then moved the full site and store to Shopify with custom theme sections. I still manage product listings, inventory, and POS alongside content across three sister brands.
Built 13+ internal tools with Claude Code: trackers, client-facing pages, reports, and checklists, deployed on Vercel. Every AI output gets checked by hand before it goes anywhere.
Experience
Genesis Flow Labs
Mama Mushie
TaskUs
Communication: Google Meet, Zoom, MS Teams, WhatsApp, Discord
Documentation: Microsoft Office, Granola, Read AI, LastPass
Design and web: Canva, Photoshop, Lightroom, Shopify, WIX, Vercel
Real estate: Zillow, MLS, BrokerBay, ShowingTime, AppFolio
I started in IT service desk work, moved into support at Shopify, then spent four years as an executive assistant at TaskUs before taking on operations at Genesis Flow Labs. I studied psychology at Far Eastern University, which still shapes how I talk to clients: listen first, confirm in writing, follow up before anyone has to ask.
I take ownership without reminders. I write the SOP after doing something twice, and I use AI tools like Claude to move faster while checking every output myself.
MacBook Pro M1 Pro, 16GB, dual monitor with 34" ultrawide
Windows 11 PC, Ryzen 7, 32GB RAM
600 Mbps fiber, 100 Mbps mobile backup
Contact
Open to project coordination and executive support roles with US teams, working US Central business hours.
Email is the fastest way to reach me. I reply within one business day.
crisjon.teodoro@gmail.com